2025 - Srs Turkey Trot Volunteers

Pre-Event MISC. Volunteering

COORDINATORS ONLY

ONLY SIGN UP FOR THIS IF YOU MADE CONTACT WITH THE RACE DIRECTOR ON A COORDINATOR POSITION

PACKET STUFFING 10/12

2024 - Stuffing will be at EXYGON in Beaumont All supplies provided by SRS. Snacks/drink will be provided.

Unloading Day 11/25

Putting refrigerated items in the coolers. Unloading all trailer & Uhaul contents needed for packet pickup day. Shirts, bibs, medals, coolers, food/drink table needs, etc...

Official Packet Pickup Day 11/26 (pick your timeframe)

<11am is prepping Organizing boxes, shirts & bibs and getting last-minute registrant lists for reference. Gathering group packet pickups for easy pickup. 11:30-6 we need to be in packet pickup mode. (Sometimes runners come earlier than 12pm) 11:30 - help at check-in table where we give them their bib # for easy pickup at the PPU area --Prepping medals --Prepping food/drink alley contents/tables --Filling water/ice in coolers & mixing GATORADE/SQWINCHER coolers. There is other race stuff to prep/organize, if it gets slow and you need something else to do. We have the building until 8pm and are prepping race morning stuff until then. Downsizing and organizing PPU areas for race morning. Packing up anything we can to help for race day packing. Charging phones/camera/computers. Processing last minute registrants (online registration stays open until 8pm) for ease of pickup on race morning. We usually hang around until 8pm so the GTS runners have access to building for end-of-run meet-up and access to restrooms.

PHOTOGRAPHERS

Photographer areas (in order of Importance) Finish Line Awards On-course Sponsor table, etc. Volunteer stations family/group photos runners in costumes! event area/runners candid shots

Bike Marshal

Race Day setup - EARLY

Unloading the trailer & uhaul Closing off access points to course, near parking lots. Closing off Starting alley chute Constructing the finish line chute. Setting up event site hydration station Setting up awards table Setting up US/Texas Flags separating water stop needs setting Kid K course markings Covering all outside tables with SRS' black fitted table cloths

Race Day setup - Food/Drink Alley

Follow guidance of the COORDINATOR, who has the magazine layout.

Race Day - Awards setup on stage

Separating awards by 5K/10K separating by Overall, Masters, & Age Groups separating by Male/Female Separating by Age Group ages ranges Arrange them from 3rd place to 1st place

DJ setup help

Possibly lifting heavy items and getting the equipment onto the stage.

on-site Medical volunteers

We will use Medical Volunteers to be stationed at the Main Street Turnaround area, roaming event site, and/or on Golf Cart if available.

warmup 5K/10K [H&H 24 hr. workout center]

Bugle Player

6:50am

warmup Kids K [EXYGON]

Kids K Finish Line medals [VIDOR HOPE HOUSE]

Arranging finisher medals on racks (if not done prior) Handing out medals to Kids 1K finishers packing up unused medals ASAP; put near the SRS tent

Kids K Marshals - along route (corners)

Standing on the intersection corners, directing kiddos & encouraging them to keep going. Pick up any kids K markings close to you and bring back to event site (after the last kiddo passes you). We don't want to confuse any 5K/10K runners with the markings. PD is responsible for making a pass-through to reset and "open" the 5K/10K course.

Kids K CHEER STATIONS - <insert a group name>

Kids K TURKEY COSTUME encourager

This person will wear the Turkey Costume, and hang back to encourage the littles at the back of the Pack.

ASL interpreter

6:55am

NATIONAL ANTHEM [charity benefit]

7:05am

DOWNTOWN PHOTO STOP - RIVERSIDE CHURCH

Food/Drink Alley tables <individuals>

This is volunteering to mann a food/drink table. We are not sure yet, how many tables will need to be manned.

Miss Beaumont Multinational - GROUP VOLUNTEERS

Water Stop #1 - MAIN STREET <First United Methodist Church>

After checking in to get your wristbands, you can either hitch a ride with our volunteers to take you to point, or you can run/walk down there. Either way, just let us know what you decide to do. We will set up the waterstop for you, and we will pick it up also--before PD re-opens the course. Please pick up all cups -- you can use the medical gloves in the emergency kit, if you prefer. Empty all coolers in the grass and stack neatly, before leaving. Please text the Coordinator/RD before leaving the materials.

Gatorade Stop - < ARC OF BMT >

After checking in to get your wristbands, you can either hitch a ride with our volunteers to take you to point, or you can run/walk down there. Either way, just let us know what you decide to do. We will set up the gatorade stop for you, and we will pick it up also--before PD re-opens the course. Please pick up all cups -- you can use the medical gloves in the emergency kit, if preferred. Empty all coolers in the grass and stack neatly, before leaving. Please text the Coordinator/RD before leaving the materials.

5K/10K Finish Line Medals [VIDOR HOPE HOUSE CHARITY]

Arranging finisher medals on racks (if not done already) Handing out medals to finishers packing up unused medals & placing them near Orange tent Race Distances have different size medals Race Distances have different color bibs

Water Stop #2 - 10K turn -- <WORLD GYM>

After checking in to get your wristbands, you can set up your tent. We will set up the waterstop for you. You can hang out a little until time to mann your station (7:40am). Cheer on the runners when they start! You can bring noise makers! Please pick up all cups -- you can use the medical gloves in the emergency kit, if preferred. Empty all coolers stack neatly, before leaving. Please be sure we get a photo of you at the waterstop!

Liaison for TIMER/DJ

This person helps coordinate DJ & Timer, for starting in sync. This person also calls out bib numbers as runners finish. This helps the timers tremendously, to make sure crossing runners' times are accurate and no issues.

Portable Potty check (trash/toilet paper)

water/electrolyte levels check

on-stage handing awards help

When we call out awards, these volunteers will find the awards and hand them to us to give to the winners.

Trash Pickup

Event Breakdown/Packup

Please be sure all banners are laid flat, and rolled altogether. No folding! They all fit into a banners box